Waypoint Port Services – Operator / Waterklerk

• Generate a PDA and send to principal
• During port call, ensure that all costs are as anticipated in the PDA
• Ensure the correctness of all PDA’s and FDA’s
• Keep track of activity done during port stay so that the correct FDA is raised
• Perform all related data entry for the DAs in our WayGate system
• Controlling the prefunding with the clients and ensuring that there are sufficient funds for payments at any point
• Maintain an excellent relationship with our principals and service providers

Operations:

• Undertake overall responsibility for all aspects of the port call
• Conduct pre planning of the port call well in advance liaising with all local port authorities
• Ensure that all contact details, AOH numbers of the operational contact in the principal’s office are available at all times
• Embark the vessel as soon as vessel is all fast alongside, if/where authorities permit
• Coordinate vessel port operation with all the stakeholders and ensure full implementation and follow up of the planned port operation
• Communicate proactively with all parties involved in the port call
• Ensure immediate communication to the principal at all times
• Responsible for logging, informing and seeking approval for any additional requirements during the vessels’ port stay that is outside the agreed scope of work
• Keep the master and nominated officers fully aware of cargo operations progress at all times
• Make sure all arrangements are done so as to avoid delay of berthing or departure
• Ensure that all info is entered into our system where/when applicable with timely date of the port call, preparing statement of facts and coordinating the execution of the Final Disbursement Account
• If sub-contractors are used during the port stay, ensure they give an excellent service at all times
• In case of crew change, ensure crew are picked up on time and safely taken to their destination (vessel/hotel/airport) and are given every assistance possible
• When necessary, effect the transport of crew, documents or manageable spare parts and CTM to/from the vessel
• Display company brand image when possible, such as using company branded clothing
• Ensure your personal appearance is always up to a high standard
• Make sure full Personal Protective Equipment (PPE) is worn every time the vessel is attended to or a port entered
• Seek continuous improvements in our operational procedures

• Ensure that the QUALITY of the service rendered is up to Waypoint standards.
• Responsible to make sure that all services rendered to the principal are in the Final Disbursement Account